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Organizations and Teams are available only on the Pro plan and above.

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At a Glance

Think of Gumloop like Google Workspace:

Organization

Your company’s account that manages billing, users, and security

Personal Space

Your private space for building and running agents and flows. Only you can access it.

Team

A shared space where multiple people can view, edit, and run flows & agents together
Everyone in your organization shares the same credit pool. Start with your personal space for most work, and create teams when you need true collaboration.

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Personal vs Team

Most flows & agents should live in your personal space. Create teams only when collaboration is essential.
Personal (Recommended)Team
Who can see agents & flows?Only you by default. You can share with specific users as Editors, Viewers, or Use Only.All team members by default, with options to share more broadly
Who can edit agents & flows?Only you by default. You can share with others as Editors.All team members (as Editors by default)
Who can run agents & flows?You directly; others you’ve shared with (based on their role) or via shared interfacesAll team members; others via sharing or interfaces
Best forMost agents and flows, development, testing, productionTrue collaboration where multiple people maintain the same agents and flows
Available onAll plans (Free and above)Pro plan and above
Every user gets a personal space automatically when they sign up. This is where most of your work should happen.
  • Fast and flexible: Build without worrying about breaking others’ work
  • Secure by default: Your agents, flows, and data stay private
  • Production-ready: Run production agents and flows that you maintain
  • Safe experimentation: Test ideas without affecting your team
Your personal space is private by default, but you can share any agent or flow with specific users by email. Choose their role: Editor (full access), Viewer (read-only), or for agents, Use Only (chat only). You can also set General Access to share with your entire organization. Learn more about share permissions.

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Understanding Organizations

An Organization is your company’s top-level account. It’s the umbrella that holds everything together.
All users share one credit pool. When anyone runs an agent or flow, whether in their personal space or a team, it deducts from the organization’s credits.There’s no separate billing per team or per user. One unified account.
  • Anyone with your company email domain automatically joins your organization (if domain whitelisting is enabled)
  • Invite users by email — invited users appear with a “Pending” status until they accept
  • Organization admins can resend or revoke pending invitations
  • Add, remove, and manage user permissions across all teams
  • Set which team new members join by default
Organization members list showing a pending invite with Resend Invite and Revoke Invite actions
Learn more about user roles and permissions →
  • Control security settings across all teams
  • Manage data retention policies
  • Set organization-wide defaults
  • Monitor usage across all teams
View Organization Settings →
Organization overview

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Creating a Team

There are two ways to create a team.

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Option 1: From the Sidebar

On the Home page, find the Teams section in the sidebar and click the + icon.
Click the plus icon in the Teams sidebar section
Give your team a name, choose a logo, and pick a brand color. Then click Create.
New Team dialog with name, logo, and brand color options

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Option 2: From Organization Settings

Go to Settings → Teams and click the Create button.
Create a team from organization settings

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Adding Team Members

Once you’ve created a team, there are three ways to add members.

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Option 1: Invite to Team from the Sidebar (Quickest)

On the Home page, right-click on your team in the sidebar and select Invite to Team. This opens the invite dialog directly, letting you add members without navigating to settings.
Right-click a team to see Settings, Invite to Team, and Leave team options
Enter the email address of the person you want to invite. They’ll receive an invite and will be added automatically once they accept.

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Option 2: From Team Settings

On the Home page, right-click on your team in the sidebar and select Settings.
Right-click a team to access Settings
Click the Add Member button and enter their email address. They’ll receive an invite and will be added automatically once they accept.
Team settings page showing members and Add Member button

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Option 3: From Organization Settings

  1. Go to Settings → Teams
  2. Click on the team you want to manage
  3. Click Add Member in the Team Members section

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Connecting Team Apps

Team apps are shared integrations and API keys that all team members can use when running agents and flows. There are two ways to connect apps for a team.

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Option 1: Right-Click from the Sidebar

On the Home page, right-click on your team in the sidebar and select Settings.
Right-click a team to access Settings
Then navigate to the Apps tab. Click Connect New App to add a new integration.
Team Apps page with Connect New App button

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Option 2: From Organization Settings

  1. Go to Settings → Teams
  2. Click on the team, then select Apps in the sidebar
  3. Click Connect New App
Team apps are available to all team members. For personal integrations that only you use, connect them from your personal Apps page instead.

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Moving Agents & Flows Between Teams

You can move agents and flows between your personal space and teams:
  1. Go to the Home page
  2. Click the three dots (⋮) next to the agent or flow
  3. Select Move to Team
  4. Choose the destination team
You can always move them back if needed. Once in a team, all members can edit them until you move them elsewhere.

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Setting a Default Team

Organization admins can choose which team new members automatically join from the Teams settings page.
Default team settings
When someone with your company email signs up:
  1. They automatically join your organization
  2. They get their personal space
  3. They get access to the default team
  4. They can request access to other teams

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Common Questions

Always start in your personal space. Move to a team only if multiple people need to actively edit the same agent or flow.Keep in personal space if:
  • You’re the primary maintainer
  • It’s still in development or testing
  • Others just need to run it (share via interface)
Move to a team if:
  • Multiple people actively edit the same agent or flow
  • The team collectively maintains it
  • You need shared team apps
  • Team members need to cover for each other
Your organization pays for everything. Whether an agent or flow runs from your personal space or a team, it uses your organization’s credit pool. Teams only affect who can access and edit agents and flows, not billing.

Apps & Credentials

Set up personal and team apps

Credit Usage & Billing

How credits work across teams

User Roles

Organization and team permissions