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Usage Data Export allows enterprise organization administrators to export comprehensive workflow data from their Gumloop organization. This feature provides systematic data extraction for analysis, compliance reporting, credit consumption tracking, and backup purposes.

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What You Can Do

Track Credit Consumption

Monitor credit usage across workspaces and users over time

Compliance Reporting

Export data for audit trails and regulatory compliance

Usage Analytics

Analyze workflow execution patterns and user activity

Data Backup

Create backups of organizational workflow metadata

Billing Analysis

Understand cost allocation across teams and projects
Navigate to your organization’s data export settings at: gumloop.com/settings/organization/data_export
Usage Data Export Overview

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Export Process

The data export follows a simple three-step workflow:

Select Date Range

Define the time period for your data extraction.
Date Range Selection
Features:
  • Calendar Picker Interface: Easy date selection with visual calendar
  • Date Validation: End date must be on or after start date
  • Format: MM/DD/YYYY format
  • Range Flexibility: Select any date range within your organization’s data history

Choose Workspaces

Select which workspaces to include in your export.
Workspace Selection
  • Searchable List: Find workspaces quickly using search functionality
  • Individual Selection: Choose specific workspaces with checkboxes
  • Select All Toggle: Bulk select all organization workspaces
  • Optional Toggle: Include personal workspaces of organization members
  • Comprehensive Coverage: When enabled, includes all user personal workspaces in the export
Personal Workspace Selection

Select Data Fields

Choose which data categories and fields to include in your export.
Data Field Selection

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Available Data Categories

  • Workspace Info
  • Workbook Info
  • User Info
  • Run Info
FieldDescription
Workspace IDUnique identifier for the workspace
Workspace NameDisplay name of the workspace

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Managing Your Exports

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Export History

Monitor and manage all your previous export requests from the History tab.
Export History
What You’ll See:
  • Status Tracking: Real-time status updates with colored badges
  • Date Range Display: Clear indication of exported data timeframes
  • Creation Timestamps: When each export was requested
  • Download Actions: Direct CSV file download capability
When your export completes successfully, you’ll receive an email notification confirming that your export is ready for download.

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Downloaded Data Format

Exported data is provided as CSV files with:
  • Header Row: Column names matching selected fields
  • Comma Separation: Standard CSV format for easy import into analysis tools
  • Date Formatting: ISO 8601 timestamp format

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API Integration

For programmatic access to data export functionality, use the following endpoints:
Endpoint: POST /export_dataRequest Body:
{
  "user_id": "string",
  "export_fields": [
    "workbook_id",
    "workbook_name", 
    "user_email",
    "run_id",
    "credit_cost",
    "pl_run_created_ts",
    "pl_run_finished_ts"
  ],
  "start_date": "2024-01-01T00:00:00",
  "end_date": "2024-12-31T23:59:59",
  "include_personal_workspaces": false,
  "workspace_ids": ["workspace_id_1", "workspace_id_2"]
}
Endpoint: GET /export_statusQuery Parameters:
  • user_id (required): User requesting the status
  • data_export_id (required): Export job identifier
  • download (optional): Set to true to download the file if completed

Complete API Documentation

View the full API reference for detailed endpoint specifications and examples

Custom User Roles

Learn about managing user permissions and roles

Organizations and Workspaces

Understand how to structure your Gumloop organization