Organizations and Workspaces

Note: Organizations and Workspaces are available only on the Team plan and above.

Quick Summary

Think of Gumloop like Google Workspace:

Organization

Your company’s entire Google Workspace account that manages billing and team members

Personal Workspace

Your private Google Drive that only you can access and edit—perfect for most workflows

Shared Workspace

A shared Team Drive where multiple people can view, edit, and run workflows together

The key insight: Everyone in your organization shares the same credit pool and billing. Start with your personal workspace for most work, and use shared workspaces only when you need true team collaboration.

Quick Comparison

Most workflows should live in your personal workspace. Use shared workspaces only when collaboration is essential.

	Personal Workspace (Recommended)	Shared Workspace
Who can see workflows?	Only you	All workspace members
Who can edit workflows?	Only you	All workspace members
Who can run workflows?	You directly; others via shared interfaces	All workspace members
Best for	Most workflows—development, testing, production, and personal automations	True team collaboration where multiple people actively maintain the same workflows
Available on	All plans (Free and above)	Team plan and above

Understanding Organizations

An Organization is your company’s top-level account. Think of it as the umbrella that holds everything together.

💳 Billing & Credits

All users in your organization share one credit pool. When anyone runs a workflow—whether in their personal workspace or a shared workspace—it deducts from the organization’s credits.There’s no separate billing per workspace or per user. It’s one unified account.

👥 Team Management

Anyone with your company email domain automatically joins your organization
Organization admins control who has access
Add, remove, and manage user permissions across all workspaces
Set which workspace new members join by default

⚙️ Settings & Compliance

Control security settings across all workspaces
Manage data retention policies
Set organization-wide defaults
Monitor usage across all teams

View Organization Detials & Settings Here

Understanding Workspaces

Workspaces are where you actually build and run your workflows. Think of them as folders or drives that contain your automation projects.

Personal Workspace
Shared Workspace

Your Private Space (Start Here!)

Every user gets their own personal workspace—it’s automatically created when you sign up. This is where most of your work should happen.

Why start here:

Fast and flexible - Build without worrying about breaking others’ work
Secure by default - Your workflows and data stay private
Production-ready - Run production workflows that you maintain
Safe experimentation - Test ideas without affecting your team
Full control - Make changes on your schedule

Perfect for:

Individual workflows and automations
Workflows you maintain yourself
Sensitive or confidential processes
Testing and development
Personal productivity tools

Key point: Only you can edit workflows here, but you can still share them! Others can run your workflows via interfaces, or duplicate them to create their own versions.

Common Questions: Answered

I shared a workflow link. What can others do with it?

It depends on where the workflow lives and who you’re sharing with:From your personal workspace:

View-only for everyone - Others can see the workflow but can’t edit your original
Can duplicate - They can copy it to their personal workspace and modify their copy
Can run via interface - If you share as an interface, they can use it without seeing the builder

From a shared workspace:

If they’re in the same workspace - They can edit the original workflow (it’s collaborative!)
If they’re not in the workspace - Same as personal: view-only, can duplicate their own copy

Want someone to just use your automation without seeing how it works? Share it as an interface or publish it as a organization template instead of sharing the workflow directly.

Where should I build my workflows?

Always start in your personal workspace. This gives you a safe space to build, test, and iterate without affecting anyone else.Keep it in your personal workspace if:

✅ You’re the primary maintainer (most workflows!)
✅ It’s still in development or testing
✅ You want control over when changes happen
✅ It contains sensitive information
✅ It’s a personal productivity tool
✅ Others just need to run it (share via interface)

Only move to shared workspace if:

Multiple people need to actively edit the same workflow
The team collectively maintains it (no single owner)
You need shared workspace credentials
Team members need to cover for each other

Most workflows should stay in personal workspaces! Even production workflows that others use can live in your personal workspace—just share them via interfaces or published links.

What happens to credentials in shared workspaces?

Shared workspaces support two types of credentials:Personal credentials (default)

Only you can use them
When teammates run the workflow, they use their own credentials

Workspace credentials (Team plan feature)

Available to all workspace members
Anyone can run workflows using these shared credentials
Great for team-wide integrations

Learn more about credentials →

Who pays for workflows in different workspaces?

Your organization pays for everything. Whether you run a workflow from your personal workspace or a shared workspace, it uses your organization’s credit pool.The workspace type only affects who can access and edit workflows—not billing.

Can I move workflows between workspaces?

Yes! You can easily move workflows between workspaces:

Go to the Hub page
Click the three dots (⋮) next to the workflow
Select “Move to Workspace”
Choose the destination workspace

You can always move workflows back if needed. Just remember that once in a shared workspace, all members can edit it until you move it elsewhere.

Real-World Example

Sarah builds in her personal workspace

Sarah needs to create a social media post generator for her marketing team.She starts in her personal workspace (recommended):

Experiments with different prompts and formats
Tests with her personal credentials
Iterates until it works perfectly
No one else can accidentally break it while she’s building

Sarah decides: Keep personal or move to shared?

Now Sarah evaluates her options:

Option A: Keep in Personal

Keep the workflow in her personal workspaceThis works great because:

✅ Sarah maintains quality control
✅ Team can use it via interface
✅ No accidental modifications
✅ Sarah updates on her schedule
✅ Team can duplicate if they need custom versions

Perfect if:

Sarah is comfortable maintaining it
Team just needs to run it, not edit it
Quality control is important

Option B: Move to Shared

Move to “Marketing Team” shared workspaceChoose this if:

✅ Multiple people need to edit the same workflow
✅ Team collectively maintains it
✅ Need shared workspace credentials
✅ Team members cover for each other

Trade-offs:

⚠️ Anyone can modify it
⚠️ Need to coordinate changes
⚠️ Less control over updates

Sarah's decision

Sarah keeps it in her personal workspace and shares it as an interface with her team. This way:

Her team can use the automation easily
She maintains quality and control
No risk of accidental changes
She can update it on her schedule

Later, if the team grows and multiple people need to actively maintain it, she can always move it to a shared workspace.

Managing Workspaces

Creating a Shared Workspace

Open workspace dropdown

Click your workspace dropdown in the top left of the sidebar from the hub page

Add workspace

Select “Add Workspace” and name it descriptivelyExamples:

“Marketing Team”
“Sales Automation”
“Product-Development”

Invite team members

Go to Settings > Workspace > Members to add people via email

Set up credentials (optional)

Configure workspace credentials for shared services that everyone needs

Any member in your organization can create workspaces.

Setting a Default Workspace

Organization admins can choose which workspace new team members automatically join from the organization workspace settings page

When someone with your company email signs up:

✅ They automatically join your organization
✅ They get their personal workspace
✅ They get access to the default shared workspace
✅ They can request access to other workspaces

Security & Permissions

Personal Workspace

View workflows: Only you
Edit workflows: Only you
Run workflows directly: Only you
Run via interface: Anyone you share with
Delete workflows: Only you
Manage members: N/A (only you)

Shared Workspace

View workflows: All workspace members
Edit workflows: All workspace members
Run workflows: All workspace members
Delete workflows: All workspace members
Manage members: Workspace admins

Security note: Organization admins cannot access your personal workspace workflows. Your personal workspace is truly private to you.

Managing Credentials

Learn how to set up personal and workspace credentials

Credit Usage & Billing

Understand how credits work across workspaces

Get Started

Core Concepts

Enterprise Features

Nodes

Common Errors

Organizations and Workspaces

Quick Summary

Organization

Personal Workspace

Shared Workspace

Quick Comparison

Understanding Organizations