Note: Organizations and Workspaces are available only on the Pro plan and above.

Understanding Organizations and Workspaces

Organizations

Organization within Gumloop is your company’s top-level account that manages:

  • Credit usage and billing
  • Domain-based access control
  • User management across all workspaces
  • Workspace administration

Workspaces

Workspaces are collaborative environments where teams:

  • Build and share automations
  • Manage shared credentials
  • Collaborate on specific projects or teams
  • Access shared resources

Organization vs Workspace: Key Differences

FeatureOrganizationWorkspace
PurposeManage billing, users, and domain accessCollaborate on automations and share resources
Access ControlDomain-based automatic accessRequires specific workspace access
CreditsTracks and manages credit usageUses credits from the organization
MembersAll users under your company domainSubset of organization members for specific projects

Domain Access and Default Workspace

When a new user signs up with your company email:

  1. They automatically join your organization
  2. They get access to the default workspace (configurable by organization admins)
  3. They can see and request access to other workspaces in the organization

Managing Multiple Workspaces

Organizations can have multiple workspaces for different teams or projects:

  • Create separate workspaces for different departments
  • Set up testing environments
  • Organize projects by client or function

Workspace Management

Creating a Workspace

  1. Click your Profile icon (top right)
  2. Select “Add Workspace”
  3. Configure your workspace:
    • Name your workspace
    • Add team members (via email) under Settings > Workspace > Members
    • Set up workspace credentials

Any member in the organization can create workspaces.

Workspace Settings

Access workspace settings to:

  • Manage members and roles
  • Configure shared credentials

Resource Sharing

Credentials

  • Workspace credentials: Specific to each workspace and shared across all workspace members
  • Learn more in our Workspace Credentials Guide

Flows

  • Each workspace has its own set of flows
  • Moving flows between workspaces:
    1. Go to the Hub
    2. Click the three dots (⋮) next to any workbook
    3. Select “Move to Workspace”
    4. Choose destination workspace

Credit Usage

  • Credits are deducted from the organization account
  • Usage is tracked at the organization level

Important Notes

  • Workspace credentials are separate from personal credentials
  • Workspaces are only available on Pro plan and above
  • Concurrent flow editing is not yet supported
  • Organization admins can configure the default workspace for new members

See Also