Outlook Sender

This document outlines the functionality and characteristics of the Outlook Sender node, which enables automated email sending through Microsoft Outlook.

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Node Inputs

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Required Fields

• Body: Main content of the email
• Recipients: Email addresses of recipients
  • Use comma separation for multiple recipients
  • Use ‘cc:’ prefix for CC recipients
  • Use ‘bcc:’ prefix for BCC recipients
• Subject: Email subject line

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Optional Fields

• Save as draft: Option to save email as draft instead of sending
• Send as html: Enable HTML formatting in the email
• Attachment file names: Files to attach to the email
• Message ID: ID of email to reply to (for reply functionality) - You can pass this dynamically using the ‘Outlook Reader’ node

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Node Output

• Email Status: Success or failure status of the send operation

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Node Functionality

The Outlook Sender node automates email sending through Microsoft Outlook.

Key features include:

• Multiple recipient types (To, CC, BCC)
• HTML formatting support
• File attachment capability
• Draft saving option
• Reply functionality
• Loop Mode for batch sending
• Secure authentication with Gumloop

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When To Use

The Outlook Sender node is particularly valuable in scenarios requiring automated email communication. Common use cases include:

• Customer Communication: Send automated responses or updates
• Report Distribution: Share regular reports with stakeholders
• Team Updates: Send automated team notifications
• Document Sharing: Distribute files via email

Some specific examples:

• Sending weekly performance reports
• Distributing meeting minutes with attachments
• Sending customer order confirmations
• Automated response to inquiries

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Important Considerations:

1. Requires Authentication with Microsoft - Set up in the Credentials page
2. HTML formatting requires ‘Send as html’ to be enabled
3. All recipient emails must be valid

In summary, the Outlook Sender node provides a robust way to automate email communications through Microsoft Outlook, supporting various email formats and recipient types.