> ## Documentation Index
> Fetch the complete documentation index at: https://docs.gumloop.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Who Can See Tasks on This Agent?

A **task** is one conversation with the agent. New team agents default to **Team tasks**, so team members can see tasks started by other team members. On personal agents, Users see their own tasks unless a task is shared with them. Owners can see all tasks on either kind of agent.

On a **team agent**, Owners can change that with one setting: **Access → Task Visibility**.

| Option               | What Users see                                              |
| -------------------- | ----------------------------------------------------------- |
| **Their tasks only** | Each person sees only the tasks they started.               |
| **Team tasks**       | Everyone on the team sees tasks their team members started. |

Owners always see every task on the agent.

<Warning>
  Task Visibility only exists on **team agents**. On a personal agent you shared, Users normally see only their own tasks and the setting is not shown. Owners can still see all tasks, and a task can also be shared separately. If you need shared history for Users, move the agent to a team or [create one](/help/sharing/create-a-team).
</Warning>

## Change it

1. Open the agent and go to the **Access** tab.
2. Under **Task Visibility**, pick **Their tasks only** or **Team tasks**.
3. **Save**.

## Everywhere else

| Situation                                             | What they see                                                                                          |
| ----------------------------------------------------- | ------------------------------------------------------------------------------------------------------ |
| Anyone on a **personal** agent you shared             | Their own tasks, unless they are an Owner or the task is shared with them                              |
| Someone you added by email who is **not** on the team | Their own tasks, unless they are an Owner or the task is shared with them                              |
| Slack channel                                         | The Slack thread is visible to everyone in the channel. Gumloop history still follows the table above. |
| Hosted page visitors                                  | Their own hosted-page session only                                                                     |
| A task someone shared as a link                       | Read-only, for whoever has the link                                                                    |

## FAQ

<AccordionGroup>
  <Accordion title="I am on the team but I only see my own tasks">
    Either the agent is set to **Their tasks only**, or the agent lives in someone's personal space rather than on the team. Check both with an Owner.
  </Accordion>

  <Accordion title="Does hiding the instructions hide tasks too?">
    No. [User Permissions](/help/sharing/what-can-a-user-see) control the setup; Task Visibility controls task history. They are independent.
  </Accordion>

  <Accordion title="Can I hide one specific task?">
    Start it in [incognito](/core-concepts/agents#incognito-mode) to keep it out of normal task history. Incognito is not zero-retention: message content is cached temporarily with a 24-hour expiry, and task metadata is stored without the messages or searchable conversation text.
  </Accordion>
</AccordionGroup>

## Related

<CardGroup cols={2}>
  <Card title="Agent Access" icon="user-shield" href="/core-concepts/agent_access#task-visibility">
    Task Visibility in context
  </Card>

  <Card title="What can a User see" icon="eye" href="/help/sharing/what-can-a-user-see">
    The eight User Permissions
  </Card>
</CardGroup>